How To Convert PDF To OCR In Adobe Acrobat Pro

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How To Convert PDF To OCR In Adobe Acrobat Pro

Overview of Converting PDF to OCR in Adobe Acrobat Pro

Optical Character Recognition (OCR) is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera into editable and searchable data. Adobe Acrobat Pro is a powerful tool that includes the OCR feature, which can be particularly useful for professionals who work with a lot of documents and need to edit or search text within scanned files or image-based PDFs.

The process of converting a PDF into an OCR-enabled document using Adobe Acrobat Pro is straightforward and can offer numerous benefits. For instance, after OCR processing, the text in the document becomes selectable and searchable. This can save you time when looking for specific information within the document. Additionally, it can also make the document more accessible to screen readers for users with visual impairments.

Benefits of Converting PDF to OCR

  • Editable Text: After OCR conversion, the text in your PDF can be edited as if it were a standard text document.
  • Searchable Content: OCR makes the text within images or scanned documents searchable, helping you quickly find information.
  • Improved Accessibility: Text-to-speech tools work more effectively with text recognized by OCR, improving accessibility for users with visual impairments.
  • Efficient Archiving: OCR’d documents can be compressed more effectively and indexed for efficient archiving.
  • Data Extraction: You can extract and repurpose data from scanned documents after they have been through OCR.

How to Convert PDF to OCR in Adobe Acrobat Pro

If you have a scanned PDF or image PDF that you want to convert into a text-searchable document, follow these steps:


Step 1: Open Your PDF Document

To begin, launch Adobe Acrobat Pro on your computer and open the PDF file you want to convert using the ‘File’ menu or simply drag and drop the file into the application window.


Step 2: Access the Enhance Scans Tool

In Adobe Acrobat Pro, navigate to the ‘Tools’ panel. From there, find and click on ‘Enhance Scans’ to activate the scanning tool options.


Step 3: Select Recognize Text

In the Enhance Scans menu, click on ‘Recognize Text.’ This will give you options to apply OCR either to a single file or multiple files in a batch process.


Step 4: Choose OCR Settings

Select ‘In This File’ if you’re processing a single document or ‘In Multiple Files’ if you need to run OCR on several documents at once. Then, adjust your settings for language, output style, and resolution based on your needs.


Step 5: Run OCR

After configuring your settings, click on ‘Recognize Text’ to start the OCR process. Acrobat will then scan through your document and convert any detected images of text into editable and searchable text.


Step 6: Review and Edit

Once Acrobat has finished processing your document, review the text for accuracy. If necessary, you can use the ‘Edit PDF’ tool to make corrections to any misrecognized characters or words.


Step 7: Save Your Document

Finally, save your document by clicking ‘File’ > ‘Save As’. Choose a location on your computer and save your newly converted OCR PDF.

By following these steps, you’ll have a fully editable and searchable PDF document that retains its original formatting while being much more versatile for further use.

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