How To Convert PDF Into Searchable PDF


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How To Convert PDF Into Searchable PDF

Overview of Converting PDF to Searchable PDF

Converting a PDF into a searchable PDF involves the process of Optical Character Recognition (OCR), which is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera, into editable and searchable data. A searchable PDF contains text that can be searched, selected, and edited, as opposed to a standard PDF which may just be an image of text.

Benefits of Creating a Searchable PDF

  • Improved Accessibility: Searchable PDFs allow users to quickly find information using text search functionality.
  • Efficient Document Handling: With searchable text, document management becomes easier as you can copy and paste text for use in other applications.
  • Space-Saving: Digital storage of documents saves physical space and allows for easy sharing.
  • Eco-Friendly: Reduces the need for paper copies, contributing to environmental conservation.
  • Better Integration: Many software systems require searchable documents for better integration and processing.

How to Convert PDF Into Searchable PDF

  1. Choose an OCR Software or Online Service: Select an OCR tool that suits your needs. Popular options include Adobe Acrobat DC, ABBYY FineReader, and free online services like Smallpdf or ILovePDF.

  2. Upload Your PDF: Launch the OCR software or navigate to the online OCR service. Use the upload function to add the PDF file you wish to convert.

  3. Select OCR Settings: Choose the language of the text in your document and any other relevant settings provided by the software or service.

  4. Start the OCR Process: Click on the OCR button to begin converting your non-searchable PDF into a searchable one. The software will scan and recognize the text within the document.

  5. Review and Edit: Once the OCR process is complete, review the document for accuracy. Make any necessary corrections if the software has misinterpreted any characters or formatting.

  6. Save the Searchable PDF: Save the newly created searchable PDF file onto your device. Ensure you choose a recognizable file name for easy retrieval.

Note that while some OCR tools are free, others may require purchase or subscription. The accuracy of conversion can vary based on the quality of the original document and the capability of the OCR software.

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